Expenses and income in one ledger
One list, two directions. Log what went out and what came in against the same parties, categories and tags, and the net is always a subtraction rather than a reconciliation between two apps.
What Crawlink Expense does
A small, honest ledger: what went out, what came in, and enough structure to answer for it six months later.
The bill lives with the entry
Photograph a receipt or attach a PDF invoice at the moment you record the amount. Six months later the proof is one tap from the number, not in a folder you have to remember naming.
Party-wise totals
Every landlord, supplier, client and employee gets a running total of what you paid them and what they paid you. Open a party to see the whole history and the balance between you.
Tags that survive contact with reality
Tag an entry Reimbursable, Q3, or Site-2 — as many as fit. Reports pivot on tags the same way they pivot on categories, so the question you did not plan for is still answerable.
Monthly and yearly, without a spreadsheet
Pick a range and get period totals, a trend line and a breakdown by party, category, tag and status. Export any filtered view to CSV when someone wants it in Excel.
Shared books, clear roles
Invite your accountant or a colleague by email address. Admins manage the org and its people; members record and read. Anyone can leave, and an admin can erase everything in one confirmed click.
Recording is the fast path
The form opens on a large amount field with the currency already set. Amount, what it was for, and the date are the only required fields; party, category, tags, status and the bill sit behind one tap and stay out of the way until you want them.
- Amounts are always positive — direction comes from whether it is an expense or income, so a mistyped sign cannot invert a total
- Dates are stored at UTC midday, so an entry never slides to the previous day for someone in another time zone
- Editing reopens the same form, already expanded if the entry uses the optional fields
Bills stay attached
Photograph a receipt or attach a PDF invoice while you are recording the amount. Images preview inline on the entry page; everything else downloads.
- Several files per entry
- Downloads require a signed-in member of that organisation — the file is not readable by anyone holding the link
- Deleting an entry deletes its files with it
Reports answer real questions
Pick a period and read the totals: month by month or year by year, with breakdowns by party, category, tag and status side by side.
- Tags are stored as their own relationship, so an entry with three tags counts once against each and never inflates the period total
- Every chart has a table view, and every filtered list exports to CSV with names rather than internal ids
- Party pages carry the running balance between you and them
Shared books, clear roles
Invite by email address. There is no link to forward and no account to pre-create — the invitation is claimed automatically when that person next signs in with Google.
- Admins manage the organisation, its people and its lists; members record and read
- Anyone can leave; the owner hands over to the longest-serving admin on the way out
- One organisation per set of books — a side business and a household never mix
Your data, retrievable and removable
Every organisation is a separate database. Nothing is shared between them and nothing is locked in.
- Export any filtered view to CSV
- Delete an organisation and its entries, bills and lists are destroyed
- Delete your account and organisations you solely administer go with it — ones with another admin are handed over instead